---
title: G/L Accounts
description: "Manage the chart of accounts: the list and sorting, every field in the account dialog, account types, sub-accounts, and deleting."
url: "https://theasst.com/docs/g-l-accounts/"
updated: "2026-10-06"
category: Accounting
---

# G/L Accounts

G/L Accounts is your chart of accounts — every account TBA can post a [General Ledger](https://theasst.com/docs/general-ledger/) entry to, grouped by type. Most companies never need to change much beyond the defaults TBA sets up, since [Default G/L Settings](https://theasst.com/docs/default-g-l-settings/) already points routine transactions at the right accounts.

## The Account List

![G/L Accounts list sorted by account type, showing Bank Account, Accounts Receivable, Inventory Asset, Accounts Payable, Sales Income, Cost of Goods Sold, and Expense accounts](https://theasst.com/wp-content/uploads/2026/09/glacct-list.webp)

Columns: **Name / Number / Description**, **Type**, **Balance**, and **As of** (the date the balance is current to). Sub-accounts are indented under their parent. Click an account to edit it, or **Add new** in the sidebar to create one.

**Sort this list by** — use the radio buttons at the top: Account type + name, Account type + number, Account name alone, or Account number alone.

## Adding or Editing an Account

Add new and clicking an account open the same dialog:

- **For site** — if you have more than one [site](https://theasst.com/docs/sites-setup/), whether the account belongs to one site or all.
- **Parent account** — choose a parent to make this a sub-account, or *<no parent>* for a top-level account.
- **Account type** — what kind of account it is. This decides where it appears on reports. The types are:
  - *Income and expense:* Income, Expense, Cost of Goods Sold, Other Income, Other Expense — these appear on the [Profit and Loss](https://theasst.com/docs/profit-and-loss/).
  - *Assets:* Accounts Receivable, Inventory Asset, Fixed Asset, Bank Account, Other Current Asset, Other Asset.
  - *Liabilities:* Accounts Payable, Credit Card, Short-Term Loan, Other Current Liability, Long Term Liability, Long-Term Loan, Other Liability.
  - *Equity:* Equity (Capital) — these appear on the [Balance Sheet](https://theasst.com/docs/balance-sheet/).
- **Account name** (required) and optional **Account#**.
- **Description**.
- **Beginning balance** and its **as of** date — the balance when you started using TBA, for accounts that carry a balance forward. Enter these only when setting up the company; see [Fiscal Year and Year-End Closing](https://theasst.com/docs/fiscal-year-and-year-end-closing/) for the date history begins.
- **Starting/next check#** — for bank accounts, the next check number TBA will print.

Click **Save**.

## Deleting an Account

Use **Delete this account** in the edit dialog. An account that is used by any record will not be deleted. If you delete an account that has sub-accounts, they move up to the deleted account’s parent.

## Related

To see every transaction that touched an account, use the [Account Register](https://theasst.com/docs/account-register/) (for bank and credit card accounts) or the General Ledger detail on the [Trial Balance](https://theasst.com/docs/trial-balance/). To slice income and expense accounts further, add [G/L Classes](https://theasst.com/docs/g-l-classes/).