---
title: Importing Payroll Results and Closing a Pay Run
description: "After your payroll service runs payroll, bring its results back into the pay run, compare them with TBA's figures, and close the run."
url: "https://theasst.com/docs/importing-payroll-results-and-closing-a-pay-run/"
updated: "2026-10-30"
category: Human Resources (HR)
---

# Importing Payroll Results and Closing a Pay Run

A [pay run](https://theasst.com/docs/pay-runs/) is TBA's figures for a pay period. Your payroll service then works out the taxes and the net pay. **Import results** brings what the service actually did back into the run so you can compare, and **Close this run** finishes the run for good.

## Before you start

Each employee needs their **payroll service ID**, entered on their Payroll tab in Personnel. The import matches rows to employees by that ID.

## Importing the results

1. Open the pay run (it must be **Approved** or **Exported**).
2. Click **Import results** in the sidebar.
3. Choose the service's CSV file, or paste its rows into the box.
4. Click **Import**.

Each row needs the employee's ID and any of these columns, found by their headings: **Gross**, **Employer Taxes**, **Employer Other** (employer-paid benefits) and **Net**. The delimiter (comma, tab or semicolon) is detected for you. Importing again replaces the earlier results. Rows that match no employee are skipped, and the dialog tells you how many.

## Comparing

The run now shows **Payroll service results**: for each employee TBA's gross next to the service's gross, any difference in red, plus the employer taxes, other employer costs and net pay. Below it, **Actual employer costs** are set against what the run estimated for those same employees.

![Pay run showing the payroll service results compared with TBA's gross pay](https://theasst.com/wp-content/uploads/2026/10/payroll-results-comparison.webp)

## Closing the run

Click **Close this run**. It needs results to have been imported, and it stays locked for good (a closed run cannot be reopened, and its G/L entry cannot be voided).

If the run was [posted to the G/L](https://theasst.com/docs/pay-runs/) and you chose an employer costs account, closing also posts a **Pay Run True-up** entry for the difference between the service's actual employer costs and the run's estimate, so your books carry the real figure.

Once results are imported, **Reopen** is no longer offered: the results belong to the figures as they were.