--- title: Item Info description: "The master record for everything you sell or stock: list, Find, and every field, price, and option on the item page." url: "https://theasst.com/docs/item-info/" updated: "2026-10-06" category: Items --- # Item Info Item Info is the master record for everything you sell or stock — inventory items, non-inventory items, services, and other charges. Items appear on [quotes](https://theasst.com/docs/quotes/), [orders](https://theasst.com/docs/sales-service-orders/), [invoices](https://theasst.com/docs/invoices/), [purchase orders](https://theasst.com/docs/purchase-orders/), and [bills](https://theasst.com/docs/bills/). ## The Item List ![Item List showing item#, type, manufacturer, Mfr SKU, vendor, vendor SKU, and department](https://theasst.com/wp-content/uploads/2026/09/item-list.webp) Columns: **Item#**, **Item Type**, **Manufacturer**, **Mfr SKU/Name**, **Vendor**, **Vendor SKU**, and **Department**. Click an item to open it. The sidebar has: - **Add new** and **Find**. - **Status filter** — Active, Inactive, or All. - **Sort** — Item#, Dept/Item#, Vendor/SKU, or Mfr/SKU. ## Finding an Item Fill in any combination of **All text fields**, **Item#**, **Item type**, **Manufacturer**, **Manufacturer part/model/SKU**, **Vendor**, **Vendor part/model/SKU**, **Department**, **Order description**, **Invoice description**, and **Internal notes**. Searching is not case sensitive. An ID search also finds items by a unit’s serial or ID number. For a search across every kind of record, use [Global Find](https://theasst.com/docs/global-find/). ## The Item Page ![Item detail showing manufacturer, vendor, department, unit of measure, and price](https://theasst.com/wp-content/uploads/2026/09/item-detail.webp) ### Item Types - **Inventory item** — tracked by on-hand lot; see [Inventory](https://theasst.com/docs/inventory/). - **Non-inventory item** — sold without tracking on-hand quantity. - **Service** — labor or other billable work. Has a *Service name* in place of manufacturer and vendor fields. - **Other** — fees, charges, or anything else that doesn’t fit the above. The fields shown change with the type you choose. ### Identification - **Item#** — assigned by TBA when you save (see [Next Numbers to Assign](https://theasst.com/docs/next-numbers-to-assign/)). - **Manufacturer** — who makes it. Click to choose from your [vendors](https://theasst.com/docs/vendors/) (with Find), or add a new one on the spot. - **Part/Model/SKU** — the manufacturer’s part number. - **Vendor** and its **Part/Model/SKU** — who you actually buy it from, and that vendor’s own number. These are often different from the manufacturer, since you may buy through a distributor. - **Service name** — for Service and Other items, what the item is called. - **Department** — groups items for reporting and for finding them; see [Departments](https://theasst.com/docs/departments/). - **Unit of measure** — how the item is counted: each, hour, and so on. Choices come from [Units of Measure Setup](https://theasst.com/docs/units-of-measure-setup/). - **Last verified** — the date you last confirmed the item’s cost and pricing are correct. It defaults to today when you add an item. ### Pricing - **Price** — the standard selling price, with an optional **Name** for the price (for example “Retail”) and, if you have multiple [sites](https://theasst.com/docs/sites-setup/), which **Price site** it applies to. - **Selling prices** — the folder icon opens the full list of prices for the item. Click **Add new price** to add prices that apply only to a particular site or client, over a date range, or above a minimum quantity. A price can be a *Sell* or a *Rent* price. When an item is added to a quote, order, or invoice, TBA picks the most specific price that applies, so a client-specific price beats a site price, which beats the standard price. - **More** — opens a dialog with additional data: **Sell cost** (what the item costs you) and **Cost price verified** date, **Rental cost**, **Taxable?**, **Internal notes**, **Price tag comment** and **Price tag form**, and read-only counts of **In stock**, **On P.O.**, and **To be ordered**. Users with accounting permission can also reveal **Show G/L Accounts**: the COGS/Expense, Sold revenue, Rented revenue, Inventory asset, and Order layaway asset accounts the item posts to. These default from [Default G/L Settings](https://theasst.com/docs/default-g-l-settings/), so most items never need them changed. ### Stock Levels - **Qty to keep on hand — Minimum / Maximum** — for inventory items, the stock you want to maintain. 0 means don’t track. Items below their minimum are suggested on [Purchase Orders](https://theasst.com/docs/purchase-orders/). ### Descriptions - **Sales/invoice description** — what the client sees on quotes, orders, and invoices. - **Ordering description** — what the vendor sees on purchase orders. It can be worded differently from the sales description. ### Status and Dates - **Active item?** — set an item Inactive to hide it from everyday lists without losing its history. - **Introduction date** and **Discontinued date** — when you started and stopped offering the item. ### Info Categories The table at the bottom holds extra information you track about an item, such as a warranty term or a spec. Each row has an **Info category** (defined in [Item Info Categories](https://theasst.com/docs/item-info-categories/)), the **Info data**, optional **Start** and **End** dates, an **Active?** box, and **Print on invoice?** — tick it to have that information print on the invoice line. ## Sidebar - **Save** and **Save & New** — keep your changes, or keep them and start a blank item. - **List Inventory / Add Inventory** — for inventory items, see the stock on hand, or receive more; see [Inventory](https://theasst.com/docs/inventory/). - **Copy Item** (under More) — saves this item, then starts a new one pre-filled with the same type, manufacturer, department, unit of measure, descriptions, costs, taxable setting, and stock levels, so you only change what differs. - **Attachments** — photos or documents for the item; see [Attachments and Pictures](https://theasst.com/docs/attachments-and-pictures/). - **Delete item** — removes the item from your lists. It is archived rather than destroyed, so older documents that used it still display correctly.