---
title: Personnel Groups
description: The groups personnel are organized into.
url: "https://theasst.com/docs/personnel-groups/"
updated: "2026-10-06"
category: Human Resources (HR)
---

# Personnel Groups

Personnel Groups classify your team -- used for permissions, In/Out board access, and reporting.

![Personnel Groups list: Admin, Contractor, HR, Sales, and Service, all built-in](https://theasst.com/wp-content/uploads/2026/09/personnelgroup-list.webp)

## Built-in Groups

Every company starts with five built-in groups -- **Admin**, **Contractor**, **HR**, **Sales**, and **Service** -- covering the common roles most trade businesses need. A person can belong to more than one group (see the Groups checkboxes on their [Personnel record](https://theasst.com/docs/personnel-overview/)).

## Adding a Group

Click **Add new** to create a custom group beyond the built-in five, if your company needs a role they don't cover.

## The Group List

The list shows each **Group** and its **Description**. Reach it with **Manage groups** on the [Personnel List](https://theasst.com/docs/personnel-overview/). Click a group to edit, or **Add new**.

- **Group name** (required) and **Description**.
- The five built-in groups can’t be renamed or deleted, though you can still edit their description.
- **Delete** a custom group any time. Personnel in it simply lose that group; no one is deleted.

## What Groups Are Used For

- **Filtering** — the Personnel List shows each person’s groups, and the [Time Tracking Calendar](https://theasst.com/docs/time-tracking-calendar/) can show *A group* at a time.
- **In/Out board** — the *Allowed groups* on a person’s In/Out tab let them add a whole group to their board.
- **Finding people** when you assign or schedule them on an [order](https://theasst.com/docs/sales-service-orders/): the Find Personnel dialog can filter by group.