---
title: Personnel Time Options
description: "Set company-wide thresholds for worked, scheduled, and clocked hours."
url: "https://theasst.com/docs/personnel-time-options/"
updated: "2026-10-06"
category: Setup / Company
---

# Personnel Time Options

Personnel Time Options sets the daily and weekly hour thresholds behind the color-coding on the [Time Tracking Calendar](https://theasst.com/docs/time-tracking-calendar/) -- when a day or week's Worked, Scheduled, or Clocked time turns yellow (warning) or red (below minimum / overtime alert).

![Personnel Time Options table with Worked Time, Scheduled Time, and Clocked Time sections, each with daily/weekly minimum and warn thresholds](https://theasst.com/wp-content/uploads/2026/09/perstimeopt.webp)

## Sections

- **Worked Time** -- daily/weekly minimum and warn thresholds for total worked hours.
- **Scheduled Time** -- same, for planned/scheduled hours.
- **Clocked Time** -- same, for actual [Timeclock](https://theasst.com/docs/timeclock-and-kiosk/) time, plus a weekly max-warn and alert threshold for catching overtime before it happens.

## Activity Names

Below the thresholds, configure the activity names available when personnel log a manual worked-time entry (e.g. Regular, Overtime, Sick, Vacation).

Individual employees can override these company-wide defaults on their own [Personnel record](https://theasst.com/docs/personnel-overview/).

## How the Colors Work

For each kind of time there are four numbers, all in hours. On the [Time Tracking Calendar](https://theasst.com/docs/time-tracking-calendar/):

- **Daily / Weekly minimum** — below this the day’s link, or the week’s Total column, turns **red**.
- **Daily / Weekly warn** — at or above this it is **green**; between the minimum and the warn level it is **yellow**.

Clocked Time also has two overtime guardrails: **Weekly max-warn** turns the week’s Total yellow as someone approaches too many hours, and **Weekly alert** turns it red when they exceed it.

Set the numbers, then click **Save Changes**. The **Activity Name** list at the bottom holds the choices offered when someone adds a manual worked-time entry; reorder with the arrows. Time tracking must be turned on in [General Options](https://theasst.com/docs/general-options/) (Use Timesheet Functions, and Use Timeclock Functions for the clocked-time numbers).