---
title: Time Tracking Calendar
description: Review clocked and scheduled time across your team.
url: "https://theasst.com/docs/time-tracking-calendar/"
updated: "2026-10-08"
category: Human Resources (HR)
---

# Time Tracking Calendar

The Time Tracking Calendar is a month-grid view of everyone's hours -- billed, scheduled, and clocked -- side by side.

![Time Tracking Calendar for September 2026 showing a month grid per employee with billed/scheduled/clocked hours per day](https://theasst.com/wp-content/uploads/2026/09/personnel-timecal.webp)

## Reading the Grid

Each day shows three figures: **billed** (hours billed to a client via a service order), **scheduled** (planned work), and **clocked** (actual [Timeclock](https://theasst.com/docs/timeclock-and-kiosk/) time). Toggle any of the three off with the checkboxes at the top if you only care about one.

## Views

Switch **View** between **Individual** (one calendar per person, as shown) and **Consolidated** (everyone combined). Use the arrows to move between months, or filter **View** to a single person instead of All personnel.

## Adding Entries

**+ Add Time Entry** and **+ Add Timeclock Entry** in the sidebar let you add hours manually -- useful for correcting a missed clock-in or logging time that didn't go through the kiosk.

## Choosing Whose Time to See

The **View** dropdown offers *Me*, *One person*, *A group*, *Specific people*, or *All personnel*. Pick one, choose the person or group if asked, and the calendar updates. Combine it with **Individual** (one calendar per person) or **Consolidated** (everyone added together). Use the arrows to change months.

## The Colors

Day links and the week Total column turn yellow, green, or red against the thresholds in [Personnel Time Options](https://theasst.com/docs/personnel-time-options/) (or an individual’s own override on their [Personnel record](https://theasst.com/docs/personnel-overview/)). Click a day’s figure to see the entries behind it. Scheduled time counts here only for orders that are Open or In Progress; see [Sales/Service Orders](https://theasst.com/docs/sales-service-orders/).

## Adding an Entry

- **+ Add Time Entry** — log worked time: **Personnel**, **Start** and **End**, **Activity** (the names come from Personnel Time Options), and **Notes**.
- **+ Add Timeclock Entry** — correct or add a clock event: **Personnel**, **Date**, the **In** and **Out** times, and a required **Reason**, which is kept for the record.

The reports built from this data are the [Timesheet Report](https://theasst.com/docs/timesheet-report/) and [Payroll Summary](https://theasst.com/docs/payroll-summary/).

## On a Phone

On a phone, each week is a list of day rows. Each day shows tappable hour chips for worked, scheduled, and clocked time, and each week ends with a total row. Tap a chip to see the entries behind it, and use the sidebar actions button for Add Time Entry and Add Timeclock Entry. See [Using TBA on Your Phone](https://theasst.com/docs/using-tba-on-your-phone/).