---
title: Vendor ID Categories
description: Define the ID categories available on vendor records.
url: "https://theasst.com/docs/vendor-id-categories/"
updated: "2026-10-06"
category: Setup / Vendor Setup
---

# Vendor ID Categories

Vendor ID Categories defines the extra ID fields available on a [Vendor's](https://theasst.com/docs/vendors/) record -- additional information like vendor account numbers.

![Vendor ID Categories with Default Categories and Other Categories sections](https://theasst.com/wp-content/uploads/2026/09/vendoridcats.webp)

**Default Categories** are added automatically to every new vendor ID record; **Other Categories** are available to add manually when editing one. Type a category name into a blank row, reorder with the arrows, and click **Save Changes**.

## The Two Lists

- **Default Categories** — created automatically for every new vendor ID record. A common one is “Our account#” so you always have a place for the number the vendor knows you by.
- **Other Categories** — extra choices you can pick from when editing a vendor ID row, for things such as insurance certificate, license, or W-9 on file.

Type into a blank row, use the arrows to reorder, click the red X to remove, and click **Save Changes**.

## Where They Are Used

On the **ID category / ID data / Start / End / Active?** table of each [vendor](https://theasst.com/docs/vendors/) record. They are different from a vendor’s tax ID, which is recorded in [Vendor Tax / 1099](https://theasst.com/docs/vendor-tax-1099/).