The Sales Tax Liability report breaks down sales, taxable vs. non-taxable, and tax collected by Sales Tax code — everything you need to file and pay each taxing agency.

Options #

Pick a Date Range (Last/This Month, Last/This Quarter, Last/This Year, or Custom), a Payable As of date, and Accrual or Cash basis.

Reading It #

Each tax code’s row shows its rate, total sales, and how much is taxable vs. exempt. Tax Collected is what was actually charged; Sales Tax Payable is what’s still owed as of the date you chose — these can differ if some has already been remitted.

The Columns #

Tax Code, Total Sales, Non-Taxable Sales, Taxable Sales, Tax Rate, Tax Collected, and Sales Tax Payable. You can limit the report to one Site.

Accrual and Cash #

On Accrual basis, tax is counted when the invoice is issued. On Cash basis, it is counted when the client pays. Use whichever basis your state requires for filing.

Drilling Down #

Click a tax code to see the Contributing Records: each invoice with its Date, Client, Invoice Subtotal, Taxable Share, and Tax. The agency each code is paid to is set in Sales Tax.